Privacy Policy

Last Updated July 2023

At The In-House Company FZ LLE (THINC) we are committed to protecting and respecting your privacy. This Privacy Policy outlines how we collect, handle and treat your personal information when you (this Privacy Policy):

(i) register or visit our site, www.theinhouseco.com or pages (our Website); or

(ii) engage with us to use the services that THINC provides (our Services).

This Privacy Policy also includes information related to individuals whose personal information may be processed as a result of providing Services to third parties and individuals who apply to work at THINC.

1. Personal Information:

We may collect, retain, and process the following types of personal, which may be obtained through various means such as your use of our website, when you contact us or request information, when you use our services, or when we engage your services as a service provider:

1.1. Contact and Basic Information: This includes your name, address, email address, phone number, job title, organisation, and any other contact details or basic information you provide to us.

1.2. Identification Information: your date of birth, gender, passport or identification information, and other similar details to comply with legal and regulatory requirements.

1.3. Sensitive and Specific Information: In certain instances, we may collect and process sensitive personal information that you have voluntarily provided to us when it is necessary for a specific service, we are providing to you. Examples of such sensitive information may include your religious or other beliefs, racial or ethnic origin, sexual orientation, and health information.

1.4. Matter-related Information: To handle your matters, we collect relevant information that may be confidential. This may also include information you provide to us for attending meetings and events, which may include dietary requirements that could potentially reveal information about your health or religious beliefs.

1.5. Know Your Client (KYC) & Anti-Money Laundering (AML): As part of our client intake procedures and in compliance with KYC and AML laws and regulations, we may require relevant information and documentation from you. This may involve obtaining evidence of the source of funds at the beginning of our client relationship and periodically when necessary. We may request documentation from you or utilise online sources, third-party service providers or a combination of all, to verify the provided information. Such verification may involve obtaining information from trusted third-party sources.

1.6. Website Usage Information: When you visit our website, we may automatically collect certain information about your visit, such as your IP address, browser type, operating system, and pages viewed. We use this information to improve our website and provide a better user experience.

1.7. We may collect other information relevant to the provision of our Services or as required by the applicable laws and regulations from time to time.

In cases where our clients share information with us concerning employees, customers, or other individuals, it is the responsibility of the client to ensure that such information is transferred to us in accordance with the applicable laws and regulations.

2. Use of Personal Information:

We may use or process the personal information we collect for the following purposes:

2.1. Provision of Services: To provide our Services, and representation, as requested or required.

2.2. Communication: To communicate with you regarding your matters, updates, or any other information relevant to our professional relationship.

2.3. Compliance with Obligations: To comply with applicable laws, regulations, or professional obligations.

2.4. Marketing and Promotional Purposes: With your consent, we may use your contact information to send you newsletters, legal updates, event invitations, or other marketing communications. You have the right to withdraw your consent at any time.

2.5. Employment and Contractor Arrangements: We collect and use applicant information to assess individuals for employment and contractor opportunities, as well as to facilitate the onboarding process. This information collection and processing are necessary for recruitment and onboarding purposes, ensuring that we comply with relevant legal obligations.

3. Disclosure of Information:

We do not disclose your personal information to third parties, except in the following circumstances:

3.1. Service Providers and Third-Party Contractors: We may share your personal information with trusted third-party service providers whom we may appoint to assist us in delivering our Services and maintaining our operations such as, without limitations, translators, corporate services providers, IT support, accountants, or external counsels. We have contractual agreements and arrangements in place with third-party service providers to ensure that they handle personal information in a manner consistent with applicable laws and regulations.

3.2. Mandatory Disclosures: We may disclose your personal information if required by applicable laws and regulations, court orders, or governmental/regulatory authorities.

Please note that the examples provided in this list are not exhaustive, and there may be other situations where it is necessary for us to share your information with third parties in order to effectively provide our Services and comply with the applicable laws and regulations.

4. Data Security:

We implement appropriate technical and organisational measures to protect your personal information from unauthorised access, disclosure, alteration, or destruction. We regularly review and enhance our security practices to ensure the confidentiality and integrity of your personal information.

5. Data Retention:

We retain your personal information for as long as necessary to fulfil the purposes outlined in this Privacy Policy unless a longer retention period is required or permitted by applicable laws and regulations.

6. Your Rights:

You have certain rights regarding your personal information, including the right to access, correct, or delete your data. You may also have the right to restrict or object to certain processing activities. To exercise these rights, please contact us using the information provided at the end of this Privacy Policy.

7. Changes to this Privacy Policy:

We may occasionally update this Privacy Policy to ensure that you have a clear understanding of how we handle your personal information. These updates may reflect adjustments in our use of your personal information or align with applicable laws and regulations. Whenever possible, we will notify you via email about any significant changes. However, we encourage you to regularly review this Privacy Policy to stay updated on how we handle and treat your personal information.

8. Contact Us:

If you have any questions, concerns, or requests regarding this Privacy Policy or the handling of your personal information, please contact us at: contact@theinhouseco.com